Whether it's following up on work, assigning assignments, checking your business email, or just replying to customers, it's all possible on the phone. As a matter of fact, almost anything can be done online through your phone today.
Yes, it's that simple. But don't run home or rush to your next vacation destination yet! We have to find out how you can get all this done and more without being in the office. Continue reading to find out the key elements you need to keep in mind when managing your business while traveling or away.
Key things to manage your business remotely:
Not everyone needs to be hosted in the conference room to have a good meeting; You can get remote employees, vacancies and office workers all at the same meeting with just an internet connection.
Nowadays it can be difficult to meet daily or even weekly while traveling because you are mostly busy and have different things to do. However, a weekly or bi-weekly meeting with managers will assure your presence in the office and confirm your oversight of all business matters.
You can easily hold meetings through Skype or Google Hangouts where anyone can see each other and even share files if needed. You can also use Google Slides for presentation or Team Viewer to share your computer screen with everyone for viewing.
Be sure to interact with your employees on a regular basis no matter where you are and build close relationships with those who can develop in trust. If this is achieved, you never have to worry about business when you leave.
Follow-up with work progress and working hours:
You do not stay in the office should never mean that work is not finished or paused. Technology created a solution for slacking or lazy employees, time tracking software. This type of software allows you to monitor the working hours of employees so you will always be updated with who came late or who worked overtime.
Employees can monitor their shifts, breaks and leave comments on the progress of their work.
There are many types of time management software, some of which are essentially focused on tracking work hours like ClockIn Portal which creates magazines and can be integrated with payroll systems.
Others have project management features such as Zoho Projects where you can share tasks, assign tasks, and keep track of tasks.
You can also use the necessary project management software such as Basecamp or Asana, which mainly focus on doing work efficiently. Management software tasks allow you to assign tasks, update them with comments, set deadlines, add attachments, and finally mark them as done. With a simple method of measuring work hours and progress of work, employees will feel obligated to stay focused and do things faster.
Handle Business Mail Immediately:
When you travel, your mail is something you should not forget. Neglecting the mail for even a few days can lead to trouble. Unattended mail can be an important contract from customers, documents from partners or investors or feedback from your customers.
With a virtual mailbox, you can take your mail with you wherever you go.
Virtual mailbox is a mailbox that you can access online and manage your mail. The options differ from shredding all documents or forwarding packages to opening, storing or downloading mail in minutes. Your mail is delivered to a secure mail facility where the envelope is scanned and uploaded to your cloud-based mailbox to manage.
So not only is remote access to your important mail, but eliminating the need for a post office! This means less paper storage, no mail operators and faster mail operations, a win-win for you and a pocket.
Now you're ready to go!
Since your business is all under control, you can easily travel at any time without the worry of falling behind or having unsuccessful management of your business. By following these three sections, you can manage your tasks and still have time to enjoy your vacation!